Empowering Publishing Workflows with monday.com

Gyldendal Astra (formerly Word Audio Publishing International) is a publishing company managing a wide array of book formats, from e-books to audiobooks, across multiple regions. As their operations expanded, their existing tools could no longer keep up with the complexity of their parallel workflows. Project information was scattered, tasks overlapped, and there was no clear way to track the entire production process efficiently.

Faced with these operational challenges, the team realised they needed structure, visibility, and a single source of truth tailored to the demands of the publishing industry. This initiated their collaboration on empowering publishing workflows with Omnitas and monday.com.

At Gyldendal Astra, different departments managed overlapping deadlines and deliverables. Their previous tools weren't designed for the intricate publishing cycles where both e-books and audiobooks are produced in parallel. The inability to manage multiple concurrent deadlines within a single project created bottlenecks and confusion across teams.

The lack of a centralised platform made data inconsistent and error-prone. Information was often duplicated across multiple places, increasing the risk of mistakes and negatively impacting operational efficiency. Getting a clear overview of project status was difficult, and the data wasn't presented in a way that supported informed decision-making.

Beyond workflow limitations, Gyldendal Astra struggled with data visibility and accuracy. The fragmented tool landscape meant that teams often worked from different versions of the truth, leading to miscommunication and duplicated effort. For a publishing company managing complex, multi-format production schedules, this lack of clarity posed serious risks to quality and delivery timelines.

Recognising that their previous systems weren't sustainable, the team began looking for a more complete platform. That's when they found monday.com and connected with a consultant from Omnitas who helped shape their tailored implementation journey.

The Omnitas team acted as both advisors and enablers, translating Gyldendal Astra's complex publishing workflows into streamlined, intelligent boards and dashboards in monday.com. Unlike typical consultancy experiences that deliver prepackaged solutions, Omnitas approached Gyldendal Astra's challenges by first gaining a real understanding of the existing processes. They didn't just implement a system, they listened, asked the right questions, and guided the team toward smarter, more future-proof ways of working.

Thanks to support from Omnitas and the flexibility of monday.com, Gyldendal Astra was able to centralise all their project data, from finance to contract workflows, while empowering different teams to confidently manage their responsibilities.

This hands-on collaboration meant Gyldendal Astra wasn't just handed a solution, they were part of building it. As a result, the team not only gained an intuitive and comprehensive system but also developed the skills and understanding needed to keep evolving it. This collaborative process empowered Gyldendal Astra to take full ownership of their workflows, with clear insight into what was built and how to use the system correctly.

The collaboration between Gyldendal Astra and Omnitas goes beyond a standard software implementation. Omnitas' deep understanding of workflow architecture, combined with their publishing industry awareness, enabled them to deliver a solution that addresses the specific challenges of managing parallel production workflows.

The result is a platform that the entire team trusts and actively uses, from content managers tracking e-book production to studio leads coordinating audiobook recordings. The system has become the backbone of their publishing operations, providing the structure and visibility they needed to scale confidently.

Gyldendal Astra's journey offers valuable insights for any organisation dealing with complex, parallel workflows, particularly in publishing and media.

The right tool brings clarity: With monday.com, Gyldendal Astra gained the ability to manage fast-moving, parallel publishing projects in one cohesive platform. Custom solutions drive real efficiency: Omnitas helped Gyldendal Astra turn monday.com into an industry-specific management solution, improving accuracy and reducing duplicated efforts. Good partnerships unlock potential: With Omnitas' expertise, the team didn't just get a tool, they got a long-term solution that continues to grow with their business.